A helpful productivity hack is the ability to schedule an email in Outlook to send at a future day and time. Practical examples of scheduling an email could be for appointment reminders or responding to emails during office hours.
Below are the step-by-step instructions for both the desktop and web versions.
Desktop Instructions | Web App Instructions
Step-by-Step Instructions to Schedule an Email (Outlook Desktop Version)
- Open your Outlook desktop app.
- Compose your email.
- Before sending your email, click the Options tab of your message.
- Select Delay Delivery.
- In the pop-up properties window, check the box next to the Do not deliver before option and select the date and time you’d like your email to send.
- Click the Close button in the lower right of the pop-up window.
- Click the Send button.
Your email will be stored in your Outbox until the day and time you scheduled your email.
IMPORTANT NOTE: In order for your email to be sent at the day and time you chose, your computer must be turned on and your desktop Outlook app must be running.
Step-by-Step Instructions to Schedule an Email (Outlook Web Version)
- Log into your Outlook web account.
- Click the New message button.
- Type up your message.
- Click the ˅ symbol next to the Send button.
- Select Send Later.
- Choose your day and time.
- Click the Send button.
Your message will now appear in your Scheduled folder and should send whether you’re logged into your web Outlook account or not.