How to Schedule an Email in Outlook

A helpful productivity hack is the ability to schedule an email in Outlook to send at a future day and time. Practical examples of scheduling an email could be for appointment reminders or responding to emails during office hours.

Below are the step-by-step instructions for both the desktop and web versions.

Desktop Instructions | Web App Instructions

Step-by-Step Instructions to Schedule an Email (Outlook Desktop Version)

1. Open your Outlook desktop app.
2. Compose your email.
3. Before sending your email, click the Options tab of your message.

4. Select Delay Delivery.

5. In the pop-up properties window, check the box next to the Do not deliver before option and select the date and time you’d like your email to send.

6. Click the Close button in the lower right of the pop-up window.
7. Click the Send button.

Your email will be stored in your Outbox until the day and time you scheduled your email.

IMPORTANT NOTE: In order for your email to be sent at the day and time you chose, your computer must be turned on and your desktop Outlook app must be running.

Step-by-Step Instructions to Schedule an Email (Outlook Web Version)

1. Log into your Outlook web account.
2. Click the New message button.

3. Type up your message.
4. Click the ˅ symbol next to the Send button.

5. Select Send Later.
6. Choose your day and time.
7. Click the Send button.

Your message will now appear in your Scheduled folder and should send whether you’re logged into your web Outlook account or not.

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