A huge time-saving habit I use on an ongoing basis is the use of templates.
When you think about it, you end up writing some of the same messages over and over again. This practice saves you time, serves your customers better, and increases your professionalism.
All you have to do is to compose your templates to be personal and thoughtful. You have the capability to make modifications to further personalize, yet you don’t have to type up the same basic message over and over.
Sometimes you may be too busy to type up the response you’d like. What happens is you either haphazardly type your message, or you delay sending it. Worse yet, you may forget to send a response althogether.
Taking the time once to compose your template saves you time in the future. Your template will help you to quickly and easily respond to your most repetitive inquiries.
This process may not be appropriate for every single email response you have. Remember, if you find yourself answering the same question more than once, it’s a clue to set up a template.
I thought I’d share a quick tutorial to show you how you can set up templates using Microsoft Outlook.
Don’t shy away from this tutorial because you don’t consider yourself “techy.” You’ll be surprised just how easy the process is to set up.
Now you are prepared to start using templates in your business. Get into the habit of using templates when your business is small. As your business grows, you are in the perfect position to delegate the repetitive task and create systems for your team to follow.
Outlook is just one email tool. Whether you use Outlook or not, most email systems have a method of creating templates. Use them! You’ll be glad you did. Saving those few seconds here and there, makes a HUGE difference in your workflow.
Are you a Gmail user? Click here to check out a similar tutorial just for Gmail users.